As of May 25, 2018, Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (General Data Protection Regulation – GDPR) applies regarding the protection of natural persons with regard to the processing of personal data and on the free movement of such data.
In accordance with Article 13(1) of the GDPR, we inform you that:
- The controller of your personal data is HOST Sp. z o.o., with its registered office in Konin, ul. Poznańska 74a, 62-510 Konin, Poland, entered into the National Court Register under number 0000081417.
- Due to our business activities, we process personal data for various purposes, to different extents and on different legal bases. Below we present this information in a structured form.
Contact via website form
Purpose of processing - Your data will be processed solely to respond to your inquiry submitted via the contact form.
Retention period - Your data will be processed no longer than necessary to provide a response and may subsequently be processed for the limitation period of potential claims.
Legal basis - Legitimate interest of the controller consisting of communication with the website user (Art. 6(1)(f) GDPR).
Contracts / cooperation
Purpose of processing - We process your personal data in order to perform a contract or cooperation.
Retention period - Your data will be processed until termination of the contract, settlement of obligations and for the applicable limitation period.
Legal basis - Necessity for the performance of a contract (Art. 6(1)(b) GDPR).
Accounting documentation
Purpose of processing - We process your personal data to fulfill legal obligations related to accounting documentation (e.g. VAT invoices).
Retention period - 5 years from the beginning of the year following the financial year in which the documents were created.
Legal basis - Legal obligation (Art. 6(1)(c) GDPR).
Creditworthiness assessment
Purpose of processing - We process your personal data to assess creditworthiness if necessary.
Retention period - For the duration of the contract or cooperation.
Legal basis - Legitimate interest (Art. 6(1)(f) GDPR).
Job applicants
Purpose of processing - Processing of personal data such as name, parents’ names, date of birth, address, education and employment history for recruitment purposes.
Retention period - Until the recruitment process is completed or consent is withdrawn, and possibly longer for limitation of claims.
Legal basis - Legal obligation and consent (Art. 6(1)(c) and (a) GDPR).
Visitors to our office
Purpose of processing - Ensuring safety of information, employees and visitors.
Retention period - No longer than necessary, up to 1 year.
Legal basis - Legitimate interest (Art. 6(1)(f) GDPR).
Video surveillance
Purpose of processing - Protection of property and employee safety.
Retention period - Up to 3 months, or longer if necessary for claims.
Legal basis - Legitimate interest (Art. 6(1)(f) GDPR).
Direct marketing
Purpose of processing - Processing personal data to provide marketing content.
Retention period - Up to 3 months after the end of the contract or last transaction.
Legal basis - Legitimate interest (Art. 6(1)(f) GDPR).
Your personal data may be shared with:
- IT service providers
- banks for payment processing
- postal operators and couriers
- service providers such as accounting, legal or debt collection services
- authorized public authorities
You may exercise your rights via the provided contact details:
- right of access to personal data
- right to rectification
- right to erasure
- right to restriction of processing
- right to object
- right to data portability
- right to withdraw consent at any time
- right to lodge a complaint with a supervisory authority
Cookies and tracking technologies
We use cookies and similar technologies to ensure proper functioning of the website, analyze traffic, and support marketing activities.
Cookies are small text files stored on your device. They may contain information such as your IP address, browser type, device information, and interactions with the website.
We use tools such as Google Analytics and Google Ads to better understand user behavior and to display relevant advertisements.
We use Google Consent Mode to adjust the operation of these tools depending on your consent choices. If you do not give consent, limited and anonymized data may still be processed for statistical purposes.
You can manage your cookie preferences at any time using the cookie settings available on our website or by adjusting your browser settings.
The legal basis for processing data via cookies depends on their type:
- necessary cookies – legitimate interest (Art. 6(1)(f) GDPR)
- analytics and marketing cookies – your consent (Art. 6(1)(a) GDPR)
Contact Us
Do you have any questions? Contact us
+48 63 245 68 55 or Send email
host@host.pl